Propose a program

A quarterly thematic program at the IHP has on average one hundred participants (French and foreign professors, researchers, students). Overall, a trimester includes seminars, courses ( possibly recognized as part of a PhD curriculum ) and seminars.
In order to make your trimester a successful one, the Institut Henri Poincare provides :

• The assistance of the Centre Emile Borel: a motivated team that takes charge of all administrative, budgetary and logistical work associated with the program, and has a special department dedicated to housing and travel.

• A budget of up to 70 000 euros.

• 16 months of invitations for visiting professors and research associates.

• Office places (42).

• 2 auditoriums (150 and 70 places respectively, with the possibility of broadcasting video and audio from one lecture hall to the other) and 5 fully equipped classrooms.

The program proposals are reviewed by the Scientific Programming Committee, which meets twice a year (June and December).
We encourage you to make a pre-proposal of one or two pages stating :

==> The title and the selected period, month, year - (specifying dates to be avoided) -
==> The list of organizers.
==> A list of potential invited speakers.
==> Suggestions for the (one to three) colloquia associated with the program and (optionally) PhD courses.
==> Number and profile of potential participants.

We ask you to describe the scientific theme of your program and put it in perspective with similar past and future activities at the international level.

TO SUBMIT YOUR PROJECT

However, potential organisers should note that proposals will normally be examined twice (at two different meetings) by the Board before they can be accepted. The interval between the two meetings can be used by the proposers to improve their project and take into account the comments and suggestions made by the Board.

As a consequence, first submissions of proposals for the fall trimester of year N are expected for the December meeting of year N-3, whereas first submissions for the winter or spring trimesters of year N should be received for the June meeting of year N-3.

In order coordinate contact with the organisers, a "corresponding member" of the CPS will be nominated for any proposal which is not been rejected at its first submission. Their role is to communicate with the organisers and to provide them with advice and recommendations emanating from the Board.

Potential organisers should clearly indicate their requested set of dates and submit their projects well in advance. They are moreover warned that a proposal competing for a set of different dates that are usually attributed at two distinct meetings of the Board will be examined independently at both meetings and compared with other proposals requesting the same set of dates (The IHP doesn't have any "backlog list").

DEAD LINES AND PROCEDURES

Proposals may either be submitted below as a PDF file, or be sent by e-mail to the president of the Scientific Board.

For further information, please send an e-mail to propose@ihp.fr Proposals must be received before April 1st if they are to be examined at the June meeting, and before October 1st for the December meeting.

Applications made before year N-3 may be evaluated for the first time in advance but no definitive decision will be made before the meeting normally scheduled to attribute the requested set of dates. Organizers interested in having a preliminary opinion on a potential submission may also submit a short "preproposal" (1 or 2 pages) stating the theme of the trimester and its scientific justification, a few names of key participants, and a few suggestions for the workshops associated to the project.
 

Example of program is available here.

Update 03/08/2012